"A flow chart is a graphic method to show pictorially how a series of activities, procedures. operations. events. ideas, or other factors are related to each other. It shows the sequence, cycle. or flow of these factors and how they are connected in a series of steps from beginning to end." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"A good graphic must give the impression that its various parts all belong together. They must be arranged in such a way that the illustration looks like a single entity. A good graphic chart should be more than just the sum of its individual lines, shapes, and shades. It should be more than the individual bars in a bar chart, more than the pieces of a pie chart, more than the boxes in a flow chart. Unity requires the establishment of coherent relationships among the component parts of the drawing. These relationships can be depicted in a very direct manner through the use of connecting lines that serve to connect shapes." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"A graphic is an illustration that, like a painting or drawing, depicts certain images on a flat surface. The graphic depends on the use of lines and shapes or symbols to represent numbers and ideas and show comparisons, trends, and relationships. The success of the graphic depends on the extent to which this representation is transmitted in a clear and interesting manner." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"A pie chart is comprised of a circle that is divided into segments by straight lines within the circle. The circle represents the total or whole amount. Each segment or wedge of the circle represents the proportion that a particular factor is of the total or whole amount. Thus, a pie chart in its entirety always represents whole amounts of either 100% or a total absolute number, such as 100 cents or 5,000 people. All of the segments of the pie when taken together (that is, in the aggregate) must add up to the total." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"An organization chart is a graphic device that uses pictorial methods to show qualitative information about an organization. [...] The organization chart can be used to show one or more of three things: (1) What the various staff positions in the organization are, how they are structurally related to each other and the span of control and chain of command within the organization. (2) What the different units of the organization are and how they are arranged and related to each other. (3) What the various functions are within the organization and how they are organized and related." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"For most line charts the maximum number of plotted lines should not exceed five; three or fewer is the ideal number. When multiple plotted lines are shown each line should be differentiated by using (a) a different type of line and/or (b) different plotting marks, if shown, and (c) clearly differentiated labeling." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"Graphic charts are ways of presenting quantitative as well as qualitative information in an efficient and effective visual form. Numbers and ideas presented graphically are often more easily understood. remembered. and integrated than when they are presented in narrative or tabular form. Descriptions. trends. relationships, and comparisons can be made more apparent. Less time is required to present and comprehend information when graphic methods are employed. As the old truism states, 'One picture is worth a thousand words.'" (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"Graphic forms help us to perform and influence two critical functions of the mind: the gathering of information and the processing of that information. Graphs and charts are ways to increase the effectiveness and the efficiency of transmitting information in a way that enhances the reader's ability to process that information. Graphics are tools to help give meaning to information because they go beyond the provision of information and show relationships, trends, and comparisons. They help to distinguish which numbers and which ideas are more important than others in a presentation." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"If you want to dramatize comparisons in relation to the whole. use a pie chart. If you want to add coherence to the narrative, the pie chart also helps because it depicts a whole. If your main interest is in stressing the relationship of one factor to another, use bar charts. If you wish to achieve all these effects. you can use either type of chart. and decide on the basis of which one is more aesthetically or pictorially interesting." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"It should be noted that graphics for the purpose of clarity should not be a substitute for words and numbers in the narrative text. The graphics presentation is used to supplement the narrative; otherwise. there wouldn't be anything to clarify." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"Some believe that the vertical bar should be used when comparing similar items for different time periods and the horizontal bar for comparing different items for the same time period. However, most people find the vertical-bar format easier to prepare and read. and a more effective way to show most types of comparisons." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"The bar or column chart is the easiest type of graphic to prepare and use in reports. It employs a simple form: four straight lines that are joined to construct a rectangle or oblong box. When the box is shown horizontally it is called a bar; when it is shown vertically it is called a column. [...] The bar chart is an effective way to show comparisons between or among two or more items. It has the added advantage of being easily understood by readers who have little or no background in statistics and who are not accustomed to reading complex tables or charts." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"The more complex the shape of any object. the more difficult it is to perceive it. The nature of thought based on the visual apprehension of objective forms suggests, therefore, the necessity to keep all graphics as simple as possible. Otherwise, their meaning will be lost or ambiguous, and the ability to convey the intended information and to persuade will be inhibited." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"The preparation of well-designed graphics is both an art and a skill. There are many different ways to go about the task, and readers are urged to develop their own approaches. Graphics can be creative and fun. At the same time, they require a degree of orderly and systematic work." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"To see is to reason. Thus, the use of visual forms of communication has great potential for influencing what a person thinks. Graphic presentation is always much more than a way to present just facts or information. Rather, it is a way to influence thought, and, as such, graphics can be a powerful mode of persuasion." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"Understanding is accomplished through: (a) the use of relative size of the shapes used in the graphic; (b) the positioning of the graphic-line forms; (c) shading; (d) the use of scales of measurement; and (e) the use of words to label the forms in the graphic. In addition. in order for a person to attach meaning to a graphic it must also be simple, clear, and appropriate." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
"Unlike some art forms. good graphics should be as concrete. geometrical, and representational as possible. A rectangle should be drawn as a rectangle, leaving nothing to the reader's imagination about what you are trying to portray. The various lines and shapes used in a graphic chart should be arranged so that it appears to be balanced. This balance is a result of the placement of shapes and lines in an orderly fashion." (Robert Lefferts, "Elements of Graphics: How to prepare charts and graphs for effective reports", 1981)
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