📊Graphical Representation: Overreaching in Data Visualizations

Graphical Representation Series 

One of the most important aspects to stress in the context of graphical design is the purpose of graphical representations and the medium in which they are communicated. For example, one needs to differentiate between the graphics propagated on the various media channels that target the public consumption and potential customers (books, newspapers, articles in paper or paperless form, respectively blog posts and similar content) and graphics made for organizational use (reports, dashboards or presentations).

If the former graphics are supposed to back up a story, the reader being led into one direction or another, the author having the freedom of choosing the direction and the message, in the latter, unless the content is supposed to support, persuade or force a decision, the facts and data need to be presented in an equidistant manner, in a form that support insights, decision making or further inference. This applies to data professionals as well to the business users preparing the data.

Data visualization authors tend to use the title and subtitle to highlight in reports and dashboards the most important findings as per their perception, sometimes even stating the obvious. One of the issues with this approach is that the audience might just pick up the respective information without further looking at the chart, missing maybe more important facts. Just highlighting an element in the graphic or providing explanatory headlines is not storytelling, even if it helps in the process. Ideally, the data itself as depicted by the visuals should tell the story! Further information with storytelling character should be provided in the presentation of the data and taylored accordingly for the audience!

With a few exceptions, the information and decisions shouldn't be forced on the audience. There are so many such examples on the various social networks in which data analysts or other types of data professionals seem to imply this in the content they share and this is so wrong on many levels!

No matter how deep a data professional is involved into the business and no matter how extensive is his/her knowledge about the systems, data and processes, the business user and the manager are the closest to the business context and needs, while data professionals might not be aware of the full extent. This lack of context makes it challenging to interpret the trends depicted by the data, respectively to associate the changes observed in trends with decisions made or issues the business dealt with. When such knowledge is not available the data professional tends to extrapolate instead of identifying the chain of causality together with the business (and here annotation capabilities would help considerably). 

Moreover, it falls on management's shoulders to decide which facts, data, metrics, KPIs and information are important for the organization. A data professional can make recommendations, can play with the data and communicate certain insights, gaps or courses of action, though the management decides what's important and how the respective information should be communicated! Overstepping the boundaries can easily lead to unnecessary conflict in which the data professional can easily lose, even if the facts are in his favor. It's enough to deal with missing or incorrect information for the whole story to fall apart. 

It's true that some of the books on graphical design use various highlighting techniques in the explanation process, but they are intended for the readers to understand what the authors want to say. Unfortunately, there are also examples improperly used or authors' opinion diverge from the common sense. Independently of this, the data professional should develop own visual critical thinking and validate the techniques used against own judgement! 

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📉Graphical Representation: Presentation (Just the Quotes)

"In many presentations it is not a question of saving time to the reader but a question of placing the arguments in such form that results may surely be obtained. For matters affecting public welfare, it is hard to estimate the benefits which may accrue if a little care be used in presenting data so that they will be convincing to the reader." (Willard C Brinton, "Graphic Methods for Presenting Facts", 1919)

"Judgment must be used in the showing of figures in any chart or numerical presentation, so that the figures may not give an appearance of greater accuracy than their method of collection would warrant. Too many otherwise excellent reports contain figures which give the impression of great accuracy when in reality the figures may be only the crudest approximations. Except in financial statements, it is a safe rule to use ciphers whenever possible at the right of all numbers of great size. The use of the ciphers greatly simplifies the grasping of the figures by the reader, and, at the same time, it helps to avoid the impression of an accuracy which is not warranted by the methods of collecting the data." (Willard C Brinton, "Graphic Methods for Presenting Facts", 1919)

"The principles of charting and curve plotting are not at all complex, and it is surprising that many business men dodge the simplest charts as though they involved higher mathematics or contained some sort of black magic. [...] The trouble at present is that there are no standards by which graphic presentations can be prepared in accordance with definite rules so that their interpretation by the reader may be both rapid and accurate. It is certain that there will evolve for methods of graphic presentation a few useful and definite rules which will correspond with the rules of grammar for the spoken and written language." (Willard C Brinton, "Graphic Methods for Presenting Facts", 1919) 

"Though accurate data and real facts are valuable, when it comes to getting results the manner of presentation is ordinarily more important than the facts themselves. The foundation of an edifice is of vast importance. Still, it is not the foundation but the structure built upon the foundation which gives the result for which the whole work was planned. As the cathedral is to its foundation so is an effective presentation of facts to the data." (Willard C Brinton, "Graphic Methods for Presenting Facts", 1919)

"Correct emphasis is basic to effective graphic presentation. Intensity of color is the simplest method of obtaining emphasis. For most reproduction purposes black ink on a white page is most generally used.  Screens, dots and lines can, of course, be effectively used to give a gradation of tone from light grey to solid black. When original charts are the subjects of display presentation, use of colors is limited only by the subject and the emphasis desired." (Anna C Rogers, "Graphic Charts Handbook", 1961)

"The impression created by a chart depends to a great extent on the shape of the grid and the distribution of time and amount scales. When your individual figures are a part of a series make sure your own will harmonize with the other illustrations in spacing of grid rulings, lettering, intensity of lines, and planned to take the same reduction by following the general style of the presentation." (Anna C Rogers, "Graphic Charts Handbook", 1961)

"Without adequate planning, it is seldom possible to achieve either proper emphasis of each component element within the chart or a presentation that is pleasing in its entirely. Too often charts are developed around a single detail without sufficient regard for the work as a whole. Good chart design requires consideration of these four major factors: (1) size, (2) proportion, (3) position and margins, and (4) composition." (Anna C Rogers, "Graphic Charts Handbook", 1961)

"Structured information is any type of information that is arranged to show relationships between the minute, individual particles (bits) of information and the final presentation of this information in a logical arrangement with continuity from beginning to end." (Cecil H Meyers, "Handbook of Basic Graphs: A modern approach", 1970)

"The use of trivial data - particularly in graphic presentation - can easily tire the reader so that he soon becomes disinterested. Graphs should be for information considered highly significant. not for unimportant points." (Cecil H Meyers, "Handbook of Basic Graphs: A modern approach", 1970)

"Graphical excellence is the well-designed presentation of interesting data - a matter of substance, of statistics, and of design. Graphical excellence consists of complex ideas communicated with clarity, precision, and efficiency. Graphical excellence is that which gives to the viewer the greatest number of ideas in the shortest time with the least ink in the smallest space. Graphical excellence is nearly always multivariate. And graphical excellence requires telling the truth about the data." (Edward R Tufte, "The Visual Display of Quantitative Information", 1983)

"The representation of numbers, as physically measured on the surface of the graphic itself, should be directly proportional to the numerical quantities represented." (Edward R Tufte, "The Visual Display of Quantitative Information", 1983)

"There are two kinds of misrepresentation. In one. the numerical data do not agree with the data in the graph, or certain relevant data are omitted. This kind of misleading presentation. while perhaps hard to determine, clearly is wrong and can be avoided. In the second kind of misrepresentation, the meaning of the data is different to the preparer and to the user." (Anker V Andersen, "Graphing Financial Information: How accountants can use graphs to communicate", 1983)

"Understandability implies that the graph will mean something to the audience. If the presentation has little meaning to the audience, it has little value. Understandability is the difference between data and information. Data are facts. Information is facts that mean something and make a difference to whoever receives them. Graphic presentation enhances understanding in a number of ways. Many people find that the visual comparison and contrast of information permit relationships to be grasped more easily. Relationships that had been obscure become clear and provide new insights." (Anker V Andersen, "Graphing Financial Information: How accountants can use graphs to communicate", 1983)

"The effective communication of information in visual form, whether it be text, tables, graphs, charts or diagrams, requires an understanding of those factors which determine the 'legibility', 'readability' and 'comprehensibility', of the information being presented. By legibility we mean: can the data be clearly seen and easily read? By readability we mean: is the information set out in a logical way so that its structure is clear and it can be easily scanned? By comprehensibility we mean: does the data make sense to the audience for whom it is intended? Is the presentation appropriate for their previous knowledge, their present information needs and their information processing capacities?" (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"In part, graphing data needs to be iterative because we often do not know what to expect of the data; a graph can help discover unknown aspects of the data, and once the unknown is known, we frequently find ourselves formulating a new question about the data. Even when we understand the data and are graphing them for presentation, a graph will look different from what we had expected; our mind's eye frequently does not do a good job of predicting what our actual eyes will see." (William S Cleveland, "The Elements of Graphing Data", 1985)

"A chart is a bridge between you and your readers. It reveals your skills at comprehending the source information, at mastering presentation methods and at producing the design. Its success depends a great deal on your readers ' understanding of what you are saying, and how you are saying it. Consider how they will use your chart. Will they want to find out from it more information about the subject? Will they just want a quick impression of the data? Or will they use it as a source for their own analysis? Charts rely upon a visual language which both you and your readers must understand." (Bruce Robertson, "How to Draw Charts & Diagrams", 1988)

"Charts and diagrams are the visual presentation of information. Since text and tables of information require close study to obtain the more general impressions of the subject, charts can be used to present readily understandable, easily digestible and, above all, memorable solutions." (Bruce Robertson, "How to Draw Charts & Diagrams", 1988)

"At the heart of quantitative reasoning is a single question: Compared to what? Small multiple designs, multivariate and data bountiful, answer directly by visually enforcing comparisons of changes, of the differences among objects, of the scope of alternatives. For a wide range of problems in data presentation, small multiples are the best design solution." (Edward R Tufte, "Envisioning Information", 1990)

"The content and context of the numerical data determines the most appropriate mode of presentation. A few numbers can be listed, many numbers require a table. Relationships among numbers can be displayed by statistics. However, statistics, of necessity, are summary quantities so they cannot fully display the relationships, so a graph can be used to demonstrate them visually. The attractiveness of the form of the presentation is determined by word layout, data structure, and design." (Gerald van Belle, "Statistical Rules of Thumb", 2002)

"Graphical illustrations should be simple and pleasing to the eye, but the presentation must remain scientific. In other words, we want to avoid those graphical features that are purely decorative while keeping a critical eye open for opportunities to enhance the scientific inference we expect from the reader. A good graphical design should maximize the proportion of the ink used for communicating scientific information in the overall display." (Phillip I Good & James W Hardin, "Common Errors in Statistics (and How to Avoid Them)", 2003)

"Documentation allows more effective watching, and we have the Fifth Principle for the analysis and presentation of data: 'Thoroughly describe the evidence. Provide a detailed title, indicate the authors and sponsors, document the data sources, show complete measurement scales, point out relevant issues.'" (Edward R Tufte, "Beautiful Evidence", 2006)

"Making a presentation is a moral act as well as an intellectual activity. The use of corrupt manipulations and blatant rhetorical ploys in a report or presentation - outright lying, flagwaving, personal attacks, setting up phony alternatives, misdirection, jargon-mongering, evading key issues, feigning disinterested objectivity, willful misunderstanding of other points of view - suggests that the presenter lacks both credibility and evidence. To maintain standards of quality, relevance, and integrity for evidence, consumers of presentations should insist that presenters be held intellectually and ethically responsible for what they show and tell. Thus consuming a presentation is also an intellectual and a moral activity." (Edward R Tufte, "Beautiful Evidence", 2006)

"Making an evidence presentation is a moral act as well as an intellectual activity. To maintain standards of quality, relevance, and integrity for evidence, consumers of presentations should insist that presenters be held intellectually and ethically responsible for what they show and tell. Thus consuming a presentation is also an intellectual and a moral activity." (Edward R Tufte, "Beautiful Evidence", 2006)

"Principles of design should attend to the fundamental intellectual tasks in the analysis of evidence; thus we have the Second Principle for the analysis and presentation of data: Show causality, mechanism, explanation, systematic structure." (Edward R Tufte, "Beautiful Evidence", 2006)

"[...] the First Principle for the analysis and presentation data: 'Show comparisons, contrasts, differences'. The fundamental analytical act in statistical reasoning is to answer the question "Compared with what?". Whether we are evaluating changes over space or time, searching big data bases, adjusting and controlling for variables, designing experiments , specifying multiple regressions, or doing just about any kind of evidence-based reasoning, the essential point is to make intelligent and appropriate comparisons. Thus visual displays, if they are to assist thinking, should show comparisons." (Edward R Tufte, "Beautiful Evidence", 2006)

"The only thing that is 2-dimensional about evidence is the physical flatland of paper and computer screen. Flatlandy technologies of display encourage flatlandy thinking. Reasoning about evidence should not be stuck in 2 dimensions, for the world seek to understand is profoundly multivariate. Strategies of design should make multivariateness routine, nothing out of the ordinary. To think multivariate. show multivariate; the Third Principle for the analysis and presentation of data: 

'Show multivariate data; that is, show more than 1 or 2 variables.'" (Edward R Tufte, "Beautiful Evidence", 2006)

"The purpose of an evidence presentation is to assist thinking. Thus presentations should be constructed so as to assist with the fundamental intellectual tasks in reasoning about evidence: describing the data, making multivariate comparisons, understanding causality, integrating a diversity of evidence, and documenting the analysis. Thus the Grand Principle of analytical design: 'The principles of analytical design are derived from the principles of analytical thinking.' Cognitive tasks are turned into principles of evidence presentation and design." (Edward R Tufte, "Beautiful Evidence", 2006)

"The Sixth Principle for the analysis and display of data: 'Analytical presentations ultimately stand or fall depending on the quality, relevance, and integrity of their content.' This suggests that the most effective way to improve a presentation is to get better content. It also suggests that design devices and gimmicks cannot salvage failed content." (Edward R Tufte, "Beautiful Evidence", 2006)

"Words. numbers. pictures, diagrams, graphics, charts, tables belong together. Excellent maps, which are the heart and soul of good practices in analytical graphics. routinely integrate words, numbers, line-art, grids, measurement scales. Rarely is a distinction among the different modes of evidence useful for making sound inferences. It is all information after all. Thus the Fourth Principle for the analysis and presentation of data: 'Completely integrate words, numbers, images, diagrams.'" (Edward R Tufte, "Beautiful Evidence", 2006)

"Presentation graphics face the challenge to depict a key message in - usually a single - graphic which needs to fit very many observers at a time, without the chance to give further explanations or context. Exploration graphics, in contrast, are mostly created and used only by a single researcher, who can use as many graphics as necessary to explore particular questions. In most cases none of these graphics alone gives a comprehensive answer to those questions, but must be seen as a whole in the context of the analysis." (Martin Theus & Simon Urbanek, "Interactive Graphics for Data Analysis: Principles and Examples", 2009)

✏️Linda Reynolds - Collected Quotes

"As a general rule, headings should not be centred. The eyes tend to move automatically to the left hand margin at the end of each line, and centred headings are therefore likely to interrupt the smooth flow of reading. They may even be missed altogether." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"As a general rule, plotted points and graph lines should be given more 'weight' than the axes. In this way the 'meat' will be easily distinguishable from the 'bones'. Furthermore, an illustration composed of lines of unequal weights is always more attractive than one in which all the lines are of uniform thickness. It may not always be possible to emphasise the data in this way however. In a scattergram, for example, the more plotted points there are, the smaller they may need to be and this will give them a lighter appearance. Similarly, the more curves there are on a graph, the thinner the lines may need to be. In both cases, the axes may look better if they are drawn with a somewhat bolder line so that they are easily distinguishable from the data." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"In the case of graphs, the number of lines which can be included on any one illustration will depend largely on how close the lines are and how often they cross one another. Three or four is likely to be the maximum acceptable number. In some instances, there may be an argument for using several graphs with one line each as opposed to one graph with multiple lines. It has been shown that these two arrangements are equally satisfactory if the user wishes to read off the value of specific points; if, however, he wishes to compare the lines, than the single multi-line graph is superior." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"In order to be easily understood, a display of information must have a logical structure which is appropriate for the user's knowledge and needs, and this structure must be clearly represented visually. In order to indicate structure, it is necessary to be able to emphasize, divide and relate items of information. Visual emphasis can be used to indicate a hierarchical relationship between items of information, as in the case of systems of headings and subheadings for example. Visual separation of items can be used to indicate that they are different in kind or are unrelated functionally, and similarly a visual relationship between items will imply that they are of a similar kind or bear some functional relation to one another. This kind of visual 'coding' helps the reader to appreciate the extent and nature of the relationship between items of information, and to adopt an appropriate scanning strategy." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The basic principle which should be observed in designing tables is that of grouping related data, either by the use of space or, if necessary, rules. Items which are close together will be seen as being more closely related than items which are farther apart, and the judicious use of space is therefore vitally important. Similarly, ruled lines can be used to relate and divide information, and it is important to be sure which function is required. Rules should not be used to create closed compartments; this is time-wasting and it interferes with scanning." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The ease and speed with which tables can be understood depends very much on the tabulation logic. The author must ask himself what information the reader already has when he consults a particular table, and what information he is seeking from it. The row and column headings should relate to the information he already has, thus leading him to the information he seeks which is displayed in the body of the table." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The effective communication of information in visual form, whether it be text, tables, graphs, charts or diagrams, requires an understanding of those factors which determine the 'legibility', 'readability' and 'comprehensibility', of the information being presented. By legibility we mean: can the data be clearly seen and easily read? By readability we mean: is the information set out in a logical way so that its structure is clear and it can be easily scanned? By comprehensibility we mean: does the data make sense to the audience for whom it is intended? Is the presentation appropriate for their previous knowledge, their present information needs and their information processing capacities?" (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The frequency of labelled scale calibrations on the axes of a graph can significantly affect the accuracy with which it is interpreted. As little interpolation as possible should be required of the user, in order to minimise errors. If single units cannot be marked, it has been suggested that multiples of 2,5 or 10 should be used." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The space between columns, on the other hand, should be just sufficient to separate them clearly, but no more. The columns should not, under any circumstances, be spread out merely to fill the width of the type area. […] Sometimes, however, it is difficult to avoid undesirably large gaps between columns, particularly where the data within any given column vary considerably in length. This problem can sometimes be solved by reversing the order of the columns […]. In other instances the insertion of additional space after every fifth entry or row can be helpful, […] but care must be taken not to imply that the grouping has any special meaning." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The plotted points on a graph should always be made to stand out well. They are, after all, the most important feature of a graph, since any lines linking them are nearly always a matter of conjecture. These lines should stop just short of the plotted points so that the latter are emphasised by the space surrounding them. Where a point happens to fall on an axis line, the axis should be broken for a short distance on either side of the point." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"The practice of framing an illustration with a drawn rectangle is not recommended. This kind of typographic detailing should never be added purely for aesthetic reasons or for decoration. A simple, purely functional drawing will automatically be aesthetically pleasing. Unnecessary lines usually reduce both legibility and attractiveness." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)

"Wherever possible, numerical tables should be explicit rather than implicit, i.e. the information should be given in full. In an implicit table, the reader may be required to add together two values in order to obtain a third which is not explicitly stated in the table. […] Implicit tables save space, but require more effort on the part of the reader and may cause confusion and errors. They are particularly unsuitable for slides and other transient displays." (Linda Reynolds & Doig Simmonds, "Presentation of Data in Science" 4th Ed, 1984)