💫🗒️ERP Systems: Microsoft Dynamics 365's Financial Tags [Notes]

Disclaimer: This is work in progress intended to consolidate information from the various sources and not to provide a complete overview of all the features. Please refer to the documentation for a complete overview!

Last updated: 23-Mar-2025

[Dynamics 365] Financial Tags

• {def} user-defined metadata elements used to track additional information on accounting entries for analytics or processes purpose
• provide an additional layer of metadata
• {objective} eliminate the need to use document numbers, descriptions, or financial dimensions [1]
• stored on the accounting entries that are created for the transactions [1]
• {benefit} improved accuracy 
• ensure each transaction is linked with the correct accounting and auditing elements, enhancing the accuracy in financial reporting and compliance [8]
• {benefit} streamlined processes 
• by automating the categorization of financial transactions, financial tags affect a more efficient invoicing process [8]
• {benefit} better financial track 
•  allow for granular tracking of expenses and revenues, enabling more detailed financial analysis [8]
• shown as separate columns on voucher transactions and similar GL inquiry forms 
• legal entity specific
• can be shared by using the Shared data feature [3]
• designed to support any amount of reuse
• do not default from master data
• {feature|planned} defaulting will be enabled through user-defined rules
• similar to financial dimensions
• an alternative to creating financial dimensions
• structured (account structures, account rules, validation) 
• designed for medium to high reuse 
• the two are most likely mutually exclusive
• every transaction that supports dimensions will eventually support financial tags 
• unstructured 
• no structure, no rules, no validation
• require a delimiter between the tag values
• via General ledger parameters >> Financial tags
• it can be deactivated but not deleted 
• ⇐ helps ensure that the tag values remain available for reporting on posted general ledger entries can easily be activated and deactivated at any time
• the label of each financial tag can be changed at any time, even after transactions are posted
• if transactions have been posted for a specific financial tag, the tag values don't change
• tag values
• are associated with an accounting entry
• can be reused 
• have header to line defaulting
• are stored as simple text 
• do not reference other data 
• are not validated at any time, including during entry and posting
• can be entered or edited at any time prior to posting 
• can be changed at any time after posting 
• by enabling "Allow edits to internal data on general ledger vouchers" feature
• up to 20 financial tags can be defined
• e.g. Customers, Vendors, Projects, PO numbers, Payment references
• each is 100 characters [1]
• {type} text 
• free text with no lookup 
• {type} custom list
• free text with lookup 
• {type} list
• predefined list of many common types of data with lookup 
• list values are also not validated
• supported by
• general journals
• customer and vendor payment journals, including entities 
• {operation} editing
• values can be entered or edited at any time prior to posting 
• values can be changed at any time after posting 
• by enabling "Allow edits to internal data on general ledger vouchers" feature
can be disabled at any time [1]
• any values that were entered for financial tags on transactions will be maintained in the database [1]
• values will no longer be visible on any transactions or in inquiries [1]
journals and transactions support for tags
[10.0.32] introduced
• [10.0.37] [1]
• general journal, including entities 
• global general journal
• allocation journal
• fixed asset journal
• all asset leasing journals
• periodic journal
• reporting currency adjustment journal
• customer payment journal, including entities 
• vendor payment journal, including entities 
• invoice journal (vendor)
• global invoice journal (vendor)
• invoice register
• SO documents 
• Sales order, packing slip and customer invoice
• {feature} "Enable financial tags for sales order invoicing"
• voucher transactions and Transactions for [account] forms 
• general journal account entry reporting entity 
• ledger settlement (manual settlement)
• [10.0.41|PP] PO documents
• {feature} "Enable financial tags for purchase order invoicing"
• {feature} [10.0.42] financial tag rules 
• allow to enter default value or automatically populate values in financial tags [7]
• {benefit} ensure consistency and efficiency in transaction tagging [7]
• ⇐ essential for accurate financial tracking and reporting [7]
• journals support [7]
• general journal
• global general journal
• allocation journal
• reporting currency adjustment journal
• invoice journal (vendor)
• {operation} Create a financial tag rule
• via General ledger >> Chart of accounts >> Financial tags >> Financial tags >> New >>
• {operation} Copy a financial tag rule within legal entity
• copies a rule that is defined for one transaction entry point to another entry point in the same legal entity [7]
• {operation} Copy a financial tag to other legal entity
• copies rules to any legal entity where financial tags are defined and active. Select one or more rules to copy to another legal entity [7]
• {feature} rule-based defaulting engine for financial tags 
• e.g. default the vendor name to financial tag XX 
• {feature} financial tag defaulting rules
• {feature} valuate storing financial tags directly on subledger data 
• e.g. store financial tag values in the bank subledger to use with advanced bank reconciliation matching rules

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References:
[1] Microsoft Learn (2025) Dynamics 365 Finance: Financial tags [link]

[2] Microsoft Learn (2025) Dynamics 365 Finance: Differences between financial tags and financial dimensions [link]

[3] Microsoft Learn (2025) Dynamics 365 Finance: Microsoft Learn (2022) Financial dimensions [link]

[4] Dynamics on Demand (2025) Financial Tags in Microsoft Dynamics 365 Finance | 10.0.32 [link]
[5] Ramit Paul (2025) Financial Tags in Microsoft Dynamics 365 Finance and Operations [link]
[6] Microsoft Learn (2025) Dynamics 365 Finance: Financial tag rule reference (preview) [link]
[7] Microsoft Learn (2025) Dynamics 365 Finance: Financial tag rules (preview) [link]
[8] Dynamics Global Edge IT Solutions (2024) Financial Tags For Purchase Order Invoicing In MS Dynamics365 F&O [link]

Resources:
[R1] Dynamics365lab (2024) Ep. 120:4 Exploring Financial Tags in Dynamics 365 F&O [link]
[R2] Nextone Consulting (2024) New Feature: Financial Tag Rules in Dynamics 365 SCM 10.0.42 [link]

[R3] Dynamics on Demand (2024) Financial Tags in Microsoft Dynamics 365 Finance | 10.0.32 [link]
[R4] Axcademy (2023) Is this the end to Financial dimensions in D365FO as we know them? [link]
[R5] HItachi Solutions (2024) New Feature in Dynamics 365 Finance - Financial Tags [link]

Acronyms:
D365 F&O - Dynamics 365 for Finance and Operations

GL - General Ledger
GA - General Availability
LE - Legal Entity
PO - Purchase Order
PP - Public Preview
SO - Sales Order