06 March 2013

🔦Process Management: Affinity Diagram (Definitions)

"A tool used to gather and group ideas; usually depicted as a “tree” diagram." (Clyde M Creveling, "Six Sigma for Technical Processes: An Overview for R Executives, Technical Leaders, and Engineering Managers", 2006)

"A process workflow model (diagram) showing the flow from one activity to the next." (Toby J Teorey, "Database Modeling and Design" 4th Ed., 2010)

"A form of visualization that shows patterns of ideas or data, by grouping them by topic or some attribute they share." (DAMA International, "The DAMA Dictionary of Data Management", 2011)

"A group creativity technique that allows large numbers of ideas to be classified into groups for review and analysis." (For Dummies, "PMP Certification All-in-One For Dummies" 2nd Ed., 2013)

"In UML, a diagram that represents work flows for activities. They include several kinds of symbols connected with arrows to show the direction of the work flow." (Rod Stephens, "Beginning Software Engineering", 2015)

"A technique that allows large numbers of ideas to be classified into groups for review and analysis." (Project Management Institute, "A Guide to the Project Management Body of Knowledge (PMBOK Guide)", 2017)

"A graphical representations of workflows of stepwise activities and actions with support for choice, iteration and concurrency." (IQBBA)

28 February 2013

🔦Process Management: Business Processes (Just the Quotes)

"Linking the basic parts are communication, balance or system parts maintained in harmonious relationship with each other and decision making. The system theory include both man-machine and interpersonal relationships. Goals, man, machine, method, and process are woven together into a dynamic unity which reacts." (George R Terry, "Principles of Management", 1960)

"If we view organizations as adaptive, problem-solving structures, then inferences about effectiveness have to be made, not from static measures of output, but on the basis of the processes through which the organization approaches problems. In other words, no single measurement of organizational efficiency or satisfaction - no single time-slice of organizational performance can provide valid indicators of organizational health." (Warren G Bennis, "General Systems Yearbook", 1962)

"Five coordinating mechanisms seem to explain the fundamental ways in which organizations coordinate their work: mutual adjustment, direct supervision, standardization of work processes, standardization of work outputs, and standardization of worker skills." (Henry Mintzberg, "The Structuring of Organizations", 1979)

"At the heart of reengineering is the notion of discontinuous thinking - of recognizing and breaking away from the outdated rules and fundamental assumptions that underlie operations. Unless we change these rules, we are merely rearranging the deck chairs on the Titanic. We cannot achieve breakthroughs in performance by cutting fat or automating existing processes. Rather, we must challenge old assumptions and shed the old rules that made the business underperform in the first place." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"Conventional process structures are fragmented and piecemeal, and they lack the integration necessary to maintain quality and service. They are breeding grounds for tunnel vision, as people tend to substitute the narrow goals of their particular department for the larger goals of the process as a whole. When work is handed off from person to person and unit to unit, delays and errors are inevitable. Accountability blurs, and critical issues fall between the cracks." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) 

"Reengineering triggers changes of many kinds, not just of the business process itself. Job designs, organizational structures, management systems - anything associated with the process - must be refashioned in an integrated way. In other words, reengineering is a tremendous effort that mandates change in many areas of the organization." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"A business process is a collection of activities that takes one or more kinds of input and creates an output that is of value to the customer. A business process has a goal and is affected by events occurring in the external world or in other processes." (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"A process perspective sees not individual tasks in isolation, but the entire collection of tasks that contribute to a desired outcome. Narrow points of view are useless in a process context. It just won't do for each person to be concerned exclusively with his or her own limited responsibility, no matter how well these responsibilities are met. When that occurs, the inevitable result is working at cross–purpose, misunderstanding, and the optimization of the part at the expense of the whole. Process work requires that everyone involved be directed toward a common goal; otherwise, conflicting objectives and parochial agendas impair the effort."  (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"Reengineering posits a radical new principle: that the design of work must be based not on hierarchical management and the specialization of labor but on end-to-end processes and the creation of value for the customer." (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"Enterprise Engineering is not a single methodology, but a sophisticated synthesis of the most important and successful of today's change methods. 'Enterprise Engineering' first explains in detail all the critical disciplines (including continuous improvement, radical reinvention of business processes, enterprise redesign, and strategic visioning). It then illustrates how to custom-design the right combination of these change methods for your organization's specific needs." (James Martin, "The Great Transition, 1995)

"Management is a set of processes that can keep a complicated system of people and technology running smoothly. The most important aspects of management include planning, budgeting, organizing, staffing, controlling, and problem solving." (John P Kotter, "Leading Change", 1996) 

"To attain quality, it is well to begin by establishing the 'vision' for the organization, along with policies and goals. Conversion of goals into results (making quality happen) is then done through managerial processes - sequences of activities that produce the intended results." (Joseph M Juran, "How to think about quality", 1999)

"Process makes you more efficient." (Steve Jobs, BusinessWeek, 2004)

"Enterprise architecture is the process of translating business vision and strategy into effective enterprise change by creating, communicating and improving the key requirements, principles and models that describe the enterprise's future state and enable its evolution. The scope of the enterprise architecture includes the people, processes, information and technology of the enterprise, and their relationships to one another and to the external environment. Enterprise architects compose holistic solutions that address the business challenges of the enterprise and support the governance needed to implement them." (Anne Lapkin et al, "Gartner Clarifies the Definition of the Term 'Enterprise Architecture", 2008

"Implementing new systems provides organizations with unique opportunities not only to improve their technologies, but to redefine and improve key business processes. Ultimately, for organizations to consider these new systems successes, the post-legacy environment must ensure that business processes, client end users, and systems work together." (Phil Simon, "Why New Systems Fail: An Insider’s Guide to Successful IT Projects", 2010)

"Organizations often fail to understand that business processes do not exist in a vacuum; they must be viewed against the backdrop of the technology used to enable those processes. Systems and business processes are related in a symbiotic - but not causal - manner." (Phil Simon, "Why New Systems Fail: An Insider’s Guide to Successful IT Projects", 2010)

"Processes take place over time and result in change. However, we’re often constrained to depict processes in static graphics, perhaps even a single image. Luckily, a good static graphic can be just as successful, perhaps even more so, than an animation. Giving the reader the ability to see each 'frame' of time can of f er a valuable perspective." (Felice C Frankel & Angela H DePace, "Visual Strategies", 2012)

"Understanding an organization's current processes and issues is not enough to build an effective data governance program. To gather business, functional, and technical requirements, understanding the future vision of the business or organization is important. This is followed with the development of a visual prototype or logical model, independent of products or technology, to demonstrate the data governance process. This business-driven model results in a definition of enterprise-wide data governance based on key standards and processes. These processes are independent of the applications and of the tools and technologies required to implement them. The business and functional requirements, the discovery of business processes, along with the prototype or model, provide an impetus to address the "hard" issues in the data governance process." (Neera Bhansali, "Data Governance: Creating Value from Information Assets", 2014)

27 February 2013

🔦Process Management: Cycle Time (Definitions)

"The amount of time needed to complete an activity." (Dale Furtwengler, "Ten Minute Guide to Performance Appraisals", 2000)

"The speed with which an operation takes place from beginning to end. In product development, cycle time is often the time it takes from concept to product launch." (Steven Haines, "The Product Manager's Desk Reference", 2008)

"The time required to execute a process from start to finish." (DAMA International, "The DAMA Dictionary of Data Management", 2011)

"The available time in each workstation to complete tasks in order to process a product. The cycle time often be used to determine the production capacity of the assembly lines." (Hindriyanto D Purnomo, "Metaheuristics Methods for Configuration of Assembly Lines: A Survey", 2014)

"The time interval required to complete a task or function. A cycle starts with the beginning of the first step in a process and ends with the completion of the final step." (Ciara Heavin & Daniel J Power, "Decision Support, Analytics, and Business Intelligence" 3rd Ed., 2017)

"The time that an entity spends in the system, from the beginning to the end of a process." José I Gomar-Madriz et al, "An Analysis of the Traveling Speed in the Traveling Hoist Scheduling Problem for Electroplating Processes", 2020)

"The total process time from beginning to the end in order to complete a cycle of the operation." (Gökçe Ç Ceyhun, "An Assessment for Classification of Distribution Network Design", 2020)

"How frequently an item or product actually is completed by a process, as timed by direct observation. Also, the time it takes an operator to go through all of his or her work elements before repeating them." (Lean Enterprise Institute)

"The time taken to complete an activity." (Microsoft, "Dynamics for Finance and Operations Glossary")

26 February 2013

🔦Process Management: Process Reengineering (Definitions)

"Reengineering is the fundamental rethinking and radical redesign of business processes to achieve dramatic improvements in critical contemporary measures of performance such as cost, quality, service and speed." (Michael M Hammer, "Reengineering the Corporation", 1993)

"The process of analyzing a legacy system and producing a new, more maintainable system." (Richard D Stutzke, "Estimating Software-Intensive Systems: Projects, Products, and Processes", 2005)

"Activities that seek to radically change business processes and support systems in an organization." (Joseph Sarkis & R P Sundarraj, "Implementation Management of an E-Commerce-Enabled Enterprise Information System", 2009)

"Activity consisting in rationalizing and streamlining business processes, often associated with the implementation of an Enterprise System" (Andrea Masini, "ERP-Driven Performance Changes and Process Isomorphism", 2009)

"Reengineering involves a major restructuring (or overhaul) of an organization’s key operations. Another term for reengineering is business process redesign. There are certain features that are typical of a reengineered process. This includes: 1) Creating cross-functional teams, 2) Streamlining the business process, 3) Designing multiple versions of a business process and 4) Sharing information and resources." (Richard A Gershon, "Intelligent Networking and Business Process Innovation: A Case Study Analysis of Home Box Office and Dell Computers", 2009)

"The examination and modification of a system to reconstitute it in a new form and the subsequent implementation of the new form." (Teta Stamati, "Migration of Legacy Information Systems", 2009)

"A technique for evaluating how an enterprise (or part of an enterprise) operates. This involves process modeling, specifically with an eye to identifying processes that do not contribute to the enterprise’s profitability." (David C Hay, "Data Model Patterns: A Metadata Map", 2010)

"A methodology in which an organization fundamentally and radically changes its business processes to achieve dramatic improvement." (Linda Volonino & Efraim Turban, "Information Technology for Management" 8th Ed, 2011)

"The process of analyzing and radically transforming existing business activities, eliminating or minimizing costs and maximizing value in order to achieve breakthrough levels of performance improvement." (DAMA International, "The DAMA Dictionary of Data Management", 2011)

"The radical redesign of an organization's business, where one takes a current process and makes changes to increase its efficiency and create new processes." (Linda Volonino & Efraim Turban, "Information Technology for Management" 8th Ed., 2011)

"The radical redesign of processes for the purpose of extensive (not gradual) performance improvements." (Joan C Dessinger, "Fundamentals of Performance Improvement" 3rd Ed., 2012)

"the analysis and redesign of workflows and business processes to improve costs and customer service." (Thomas C Wilson, "Value and Capital Management", 2015)

"Using information technology to improve performance and cut costs. Its main premise is to examine the goals of an organization and to redesign work and business processes from the ground up rather than simply automate existing tasks and functions." (William Stallings, "Effective Cybersecurity: A Guide to Using Best Practices and Standards", 2018)

"Involves the analysis and redesign of firms’ processes and workflows to achieve sustainable improvements in quality of response and cost competitiveness." (Debasish Roy, "Critical Success Factors of Analytics and Digital Technologies Adoption in Supply Chain", 2021)

🔦Process Management: Process Reengineering (Just the Quotes)

"At the heart of reengineering is the notion of discontinuous thinking - of recognizing and breaking away from the outdated rules and fundamental assumptions that underlie operations. Unless we change these rules, we are merely rearranging the deck chairs on the Titanic. We cannot achieve breakthroughs in performance by cutting fat or automating existing processes. Rather, we must challenge old assumptions and shed the old rules that made the business underperform in the first place." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"In reengineering, managers break loose from outmoded business processes and the design principles underlying them and create new ones. [...] Reengineering requires looking at the fundamental processes of the business from a cross-functional perspective. [...] The reengineering team must keep asking Why? and What if? Why do we need to get a manager’s signature on a requisition? Is it a control mechanism or a decision point?" (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"In short, a reengineering effort strives for dramatic levels of improvement. It must break away from conventional wisdom and the constraints of organizational boundaries and should be broad and cross-functional in scope. It should use information technology not to automate an existing process but to enable a new one." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"Reengineering triggers changes of many kinds, not just of the business process itself. Job designs, organizational structures, management systems - anything associated with the process - must be refashioned in an integrated way. In other words, reengineering is a tremendous effort that mandates change in many areas of the organization." (Michael M Hammer, "Reengineering Work: Don't Automate, Obliterate", Magazine, 1990) [source]

"Business process reengineering encompasses the envisioning of new work strategies, the actual process design activity, and the implementation of the change in all its complex technological, human, and organizational dimensions." (Thomas H Davenport, "Need radical innovation and continuous improvement? Integrate process reengineering and TQM", Planning Review 21 (3), 1993)

"Business Process Reengineering seeks radical rather than merely continuous improvement. It escalates the efforts of JIT and TQM to make process orientation a strategic tool and a core competence of the organization. BPR concentrates on core business processes, and uses the specific techniques within the JIT and TQM 'toolboxes' as enablers, while broadening the process vision." (Henry J Johansson, Business process reengineering: Breakpoint strategies for market dominance", 1993)

"Business reengineering isn't about fixing anything. Business reengineering means starting all over, starting from scratch. Business reengineering means putting aside much of the received wisdom of two hundred years of industrial management [...] How people and companies did things yesterday doesn't matter to the business reengineer." (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"Reengineering is the fundamental rethinking and radical redesign of business processes to achieve dramatic improvements in critical contemporary measures of performance such as cost, quality, service and speed." (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"Reengineering posits a radical new principle: that the design of work must be based not on hierarchical management and the specialization of labor but on end-to-end processes and the creation of value for the customer." (James A Champy & Michael M Hammer, "Reengineering the Corporation", 1993)

"Thorough rethinking of all business processes, job definitions, management systems, organizational structure, work flow, and underlying assumptions and beliefs. BPR’s main objective is to break away from old ways of working, and effect radical (not incremental) redesign of processes to achieve dramatic improvements in critical areas (such as cost, quality, service, and response time) through the in-depth use of information technology." (Elvira Rolón, "Healthcare Process Development with BPMN", 2010)

25 February 2013

🔦Process Management: Just in Time (Definitions)

"A manufacturing method in which product parts and components arrive at the manufacturing facility as needed for production of ordered product, rather than being stockpiled on site. This method requires strong supply chain management." (Steven Haines, "The Product Manager's Desk Reference", 2008)

"A theory in materials management that calls for delivering materials at time of installation only, thus, not having any materials stored on-site." (Christopher Carson et al, "CPM Scheduling for Construction: Best Practices and Guidelines", 2014)

"Information delivered at the time it will be used, not before and not after." (DAMA International, "The DAMA Dictionary of Data Management", 2011)

"An inventory scheduling system in which material and parts arrive at a work place when needed, minimizing inventory, waste, and interruptions." (Linda Volonino & Efraim Turban, "Information Technology for Management" 8th Ed., 2011)

"An inventory management practice where inventory items are supplied just in time for use to minimize inventory levels." (Rod Stephens, "Beginning Software Engineering", 2015)

"An approach of sequencing the arrival of material to a work center just prior to consumption to avoid large work-in-process inventories." (Gartner)

"Producing or conveying only the items that are needed by the next process when they are needed and in the quantity needed." (Lean Enterprise Institute)

24 February 2013

🔦Process Management: Six Sigma (Definitions)

"A disciplined approach to enterprise-wide quality improvement and variation reduction. Technically, it is the denominator of the capability (Cp) index." (Clyde M Creveling, "Six Sigma for Technical Processes: An Overview for R Executives, Technical Leaders, and Engineering Managers", 2006)

"A set of practices originally developed by Motorola to systematically improve process quality by producing output within specification." (Tilak Mitra et al, "SOA Governance", 2008)

"A statistical term meaning six standard deviations from the norm. Used as the name for a quality improvement program that aims at reducing errors to one in a million." (Judith Hurwitz et al, "Service Oriented Architecture For Dummies" 2nd Ed., 2009)

"1.Generally, a rigorous and disciplined statistical analysis methodology to measure and improve a company’s operational performance, practices and systems. 2.In many organizations, simply a measure of quality near perfection. 3.In data quality, a level of quality in which six standard deviations of a population fall within the upper and lower control limits of quality, allowing no more than 3.4 defects per million parts or transactions." (DAMA International, "The DAMA Dictionary of Data Management", 2011)

"A methodology to manage process variations that cause defects, defined as unacceptable deviation from the mean or target, and to systematically work toward managing variation to prevent those defects." (Linda Volonino & Efraim Turban, "Information Technology for Management" 8th Ed, 2011)

"Quality program developed by Motorola that focuses on achieving a defect rate of fewer than 3.4 defects per million items. (196, 238)" (Leslie G Eldenburg & Susan K Wolcott, "Cost Management" 2nd Ed., 2011)

"A systematic quality improvement process used on both the production and transactional sides of the business to design, manufacture, and market goods and services that customers may desire to purchase." (Joan C Dessinger, "Fundamentals of Performance Improvement" 3rd Ed., 2012)

"A highly structured approach for eliminating defects in any process, whether from manufacturing or transactional processes. It can be applied to a product or a service–oriented process in any organization." (Robert F Smallwood, "Managing Electronic Records: Methods, Best Practices, and Technologies", 2013)

"A business management strategy originally developed by Motorola in the 1980s. It is essentially a business problem-solving methodology that supports process improvements through an understanding of customer needs, identification of causes of quality variations, and disciplined use of data and statistical analysis." (Sally-Anne Pitt, "Internal Audit Quality", 2014)

"An approach from the production environment for managing quality that targets a mere 3.4 errors per million instances as its performance goal." (Boris Otto & Hubert Österle, "Corporate Data Quality", 2015)

"Business management strategy developed by Motorola with the goal of improving business processes." (Adam Gordon, "Official (ISC)2 Guide to the CISSP CBK" 4th Ed., 2015)

"The initiative focused on increasing profits by eliminating variability, defects, and wastes that weaken customer loyalty." (Kijpokin Kasemsap, "Applying Lean Production and Six Sigma in Global Operations", 2016)

"It is series of tools and/or processes to continuously improve workflow processes through its proper measurement. Six sigma is a highly structured and data-driven approach and methodology for reducing waste or non-value added activities and associated costs." (Alan D Smith, "Lean Principles and Optimizing Flow: Interdisciplinary Case Studies of Best Business Practices", 2019)

"Managerial approach focused on a team that aims to improve performance by eliminating waste and defects. Improving performance and reducing process variation leads to the reduction of defects and improved profit, employee morale and product/service quality." (Sorinel Căpușneanu et al, "Throughput Accounting: Decisional Informational Support for Optimizing Entity Profit", 2019)


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IT Professional with more than 25 years experience in IT in the area of full life-cycle of Web/Desktop/Database Applications Development, Software Engineering, Consultancy, Data Management, Data Quality, Data Migrations, Reporting, ERP implementations & support, Team/Project/IT Management, etc.